Payroll for Organisations in Timor-Leste · How Xefe Works — Payroll an Auditor Can Follow · Pricing — One Rate, Agreed Annually · Request Access to Xefe · Accountant Access in Xefe · The Xefe Engine — Timor-Leste Payroll Law in Code · Security for Your Xefe Account · Xefe Documentation — How Timor-Leste Payroll Really Works · Getting Started — Xefe Documentation · Running Payroll — Xefe Documentation · Taxes & Statutory Filings — Xefe Documentation · Invoices, Bills & Expenses — Xefe Documentation · Attendance, Leave & Shifts — Xefe Documentation · Privacy Policy · Terms of ServiceAttendance, Leave & Shifts — Xefe DocumentationRecord hours once and Xefe carries them straight into payroll — overtime, night work, and rest-day or public-holiday premiums calculated the way the Labour Law requires. No spreadsheets, no re-entry.AttendanceAttendance is the one place hours get recorded — there's no separate time-tracking screen to keep in sync. Hours, breaks, lateness, and overtime are worked out the same way no matter how a day gets entered.

Clock in and out — Mark a day with its clock-in and clock-out times as it happens.

Bulk entry — Enter hours for a whole team at once, instead of one employee at a time.

Import a spreadsheet — Already keeping records elsewhere? Import them directly — any layout works, and Xefe reads messy files too, so there's no need to reformat anything first.

A day with no record is treated as not yet recorded, not as an absence — only an explicit absence counts as one.

Overtime, night-shift hours, and rest-day or public-holiday premiums are calculated automatically from the recorded times. The double rate follows your company's actual weekly rest day — Sunday by default, or the day you close instead if the business cannot stop on a Sunday (Arts. 27(2), 30(2)).

Every adjustment to a record is logged, so there's always a clear trail of who changed what.

Managers see and adjust attendance for their own team; owners and HR admins see the whole company.

LeaveEmployees request leave, a manager or HR admin decides it, and approved leave flows straight into payroll and the attendance record for those days — nothing needs to be re-entered. Leave is counted in working days, and which days those are follows the working week you set in Settings. Timor-Leste's normal working week may run up to 44 hours (Art. 25(1)), which does not fit into five 8-hour days, so a six-day week resting on Sunday is common here — and on that week a Saturday of leave IS deducted. Public holidays never count against a balance, and half-days are supported.Xefe ships with the leave types set out in Timor-Leste's Labour Law (Lei 4/2012) already configured, and a company can add its own custom types on top for anything the law doesn't cover.

Leave type

Typical length

Pay

Statute

Annual leave

At least 12 working days a year

Full pay

Art. 32(2)

Sick leave

Up to 12 days a year, with a medical certificate

First 6 days full pay, next 6 days half pay

Art. 33(4)

Maternity leave

At least 12 weeks, of which 10 must follow the birth

Paid directly by INSS to workers who qualify

Art. 59

Paternity leave

5 working days

Paid directly by INSS to workers who qualify

Art. 60

Leave after a pregnancy loss

4 weeks

Same INSS arrangement as maternity leave

Art. 59(4)

Family event leave

3 days a year, pooled

Full pay

Art. 33(3)

Study leave

For sitting exams

Full pay

Art. 76(3)

Unpaid leave

As agreed

Unpaid

—

Custom types

Set by the company

—

Every figure in the table is a legal MINIMUM, not a ceiling: Art. 1(2) of the Labour Law lets a contract depart from the Code only "para estabelecer condições mais favoráveis ao trabalhador" — more favourably to the worker. Whatever your contract promises above these, it owes. The one exception is sick leave, where Art. 33(4) caps the PAID days at 12.

Maternity, paternity, and post-loss leave are paid directly by Timor-Leste's social security institute (INSS) to workers who meet the contribution requirement — Xefe helps prepare the declaration a worker needs for that claim.

Family event leave is one pooled allowance covering marriage, a death in the family, and community or religious events — not three separate entitlements.

Breastfeeding and prenatal check-ups are paid time, not leave. Art. 62 gives a returning mother two paid one-hour breaks a day until the child turns six months old, and a pregnant worker paid time off for medical exams as often as needed — in both cases 'sem perda de remuneração'. Xefe does not yet track these hour-level dispensations automatically: record them in attendance as time worked so they are not docked.

A company can add its own custom leave types — for example, a local practice not covered by statute — alongside the built-in ones.

ShiftsShifts are planned on a weekly grid, organized by site and by shift slot, so a manager can see coverage for the whole week at a glance. Once a week's coverage looks right, it can be copied forward to the next week instead of being rebuilt from scratch.Night shiftsFor an overnight shift, enter the day it starts and an end time earlier than the start — for example, 22:00 to 06:00. Xefe treats the end as the following morning. If the Night row is hidden in Coverage view, open the shift-slot settings for that work site and enable it.

A scheduled shift is the plan, not proof of hours worked. Record the employee's actual clock-in and clock-out in Attendance.

Xefe counts the actual time worked between 21:00 and 06:00 as night work and carries those hours into payroll with the statutory 25% supplement (Art. 28).

When a night shift runs into a public holiday or the worker's rest day, the hours after midnight are paid at the double holiday or rest-day rate and the hours before midnight at the rate of the day the shift started: the Labour Law counts that work by the day (Art. 27(2)–(3)).

Draft shifts stay with the manager. Publish the schedule when it is ready for employees to see in Ekipa.

Balances and timesheetsLeave balances and weekly timesheets are never hand-edited — they're computed from approved attendance and leave records, so the numbers everyone sees always match what actually happened. That also means balances stay accurate automatically as approvals come in, with nothing for an admin to reconcile.Employees see their own payslips, leave balances, and attendance history — and can request leave — in the Ekipa app, right from their phone. Every request they submit flows straight to their manager for a decision.